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PROJECT MANAGEMENT
The process of project management
involves defining a project (including objective, tasks, milestone, duration,
resources, etc.), creating a work breakdown structure, managing the activities
and evaluating the results upon conclusion.
With good project management, our
clients receive the systems they want, without the expense of unnecessary
changes during and after the work is completed.
The major benefits of project
management are as follows:
a)
Monitoring for
maximum implementation performance.
b)
People involved
coordinate and communicate better.
c) Priorities
are set and adhered to.
d)
Single point for
client contact.
e)
Saves project time
and expense.
MEDIUM TO SMALL PROJECTS
All projects are carefully
scrutinized by our project management and labor organizations before we start
the job. The following steps are taken in the best
interest of both of our companies:
CLEAR SCOPE OF WORK
It all begins with the Account
Executive ensuring your expectations are met by Writing
a clear scope of work statement that is supported by your purchase order. Upon
acceptance, an internal meeting is held between your Account Executive and
Operations project implementation team.
KICK-OFF MEETING
The project manager or field
supervisor will prepare a detailed task list, order Materials and coordinate all
installation issues. A “kick-off” meeting with the customer
limits and defines project milestones eliminating surprises during the job and
ensuring proper installation and operational transition. Since many of the areas we work in are
active environments, topics covered include storage of materials, tools and
equipments in out-of-the-way areas, scheduling work in order to limit facility
interruptions due to noise and any other special requests you may have.
ON-SITE MANAGEMENT
The project manager or field
supervisor will stay with your job until its completion. Any moves, additions or
deletions are handled expeditiously on-site with explanations of changes being
made before prices are discussed and work authorizations are signed.
ACCOUNT EXECUTIVE CONTACT
Your
parking sales account executive will remain close to your project through
discussions with the field personnel.
If you need an on-site visit during the build process, a phone call will get the
result The success of your implementation is, in part, the result of our project team working closely with you to understand all requirements and site conditions prior to starting the job. This eliminates most unforeseen circumstances, which results in a smooth, trouble-free installation. In the final analysis, our experience shows that the attention paid to details before we begin work ensures that we will not only meet, but also exceed, your project expectations!
LARGE PROJECTS
Rapid Personnel Mobilization
Customized Documentation Control
On-Site Maintenance Staff Weekly Accounting Control
Daily Project Monitoring
Executive Performance Reviews
SELECTION
Upon award of a contract, we select
a project team and meetings are scheduled with your company to review
documentation and administrative procedures to ensure a successful
implementation. The team, consisting of a project
manager, system technician and a support staff including managers, and clerical
personnel are chosen based upon their specific experience with managing previous
projects similar to yours.
PREPARATION
Initially, the project manager and
staff will meet with your representative(s) to confirm that all aspects of the
project are understood and agreed to prior to deploying.
Next, the project manager will make a final detailed review of the construction
documents. Material requisitions are
prepared, equipment and component cut sheets compiled and a documentation
package for materials is submitted for approval. Purchasing will determine material
viability from our various supply sources and coordinate timely deliveries with
the project manager in accordance with the construction schedule.
COORDINATION
Once all these steps are
completed, a field supervisor will coordinate the required site preparation with
your representative. This field project team is complemented by
MONITORING
Monitoring the work in progress
will be achieved through use of our proprietary productivity reporting system
with time and material being entered against discrete categories.
This is important since tasks are often being updated as the project progresses
and our supervisor and your representative can take corrective steps should
variances occur.
DOCUMENTATION
Further, our document control
department maintains accurate logs on the base contract, addenda, revised
drawings, sketches, design notices and field instructions.
A unique job number will be assigned to the project and all associated document
control numbers. This allows our computerized tracking
systems to maintain control of documents and changes from the time the project
begins to the time the final bill is processed.
CUT-OVER
Depending upon the scope of the
project, our staff is prepared to produce as-built documentation such as cable
records, station identification, testing results, etc. upon completion of the
job. The nature of those documents must be
discussed prior to initializing the product to ensure proper data collection.
ACCOUNTING
Our project and branch manager is
given responsibility for financial, insurance, bonding and regulatory compliance
for your project. All bills will be submitted to your
representative for approval before they are formally released for payment. The project manager and the corporate
executive staff compile costs daily and reviewed weekly. Associated Time & Parking Controls’
approach to project management ensures that a team effort is utilized to bring
your project in within spec, on time, and within budget.
We tailor all of the above steps to
meet the requirement of each project. Our solution is based upon your needs.
SYSTEM TRAINING PROGRAM
The system training provided by
Associated Time & Parking Controls for both Time and Attendance and Parking and
Revenue Control Systems will be accomplished in a 2-phase approach to educate
your personnel on the operations and capabilities of the system.
The initial phase of the
training program will be in a classroom environment at the
The second phase of the training
program will occur on-site upon the completion of the installation of the
Parking Access and Revenue Control system.
We will review the system lane operations. Assist you in the initial setup of the
cardholder database for tenant access cards and the tenant-billing database.
Supervisory personnel will be shown the overall operation of the lane equipment
including but not limited to the barrier gates, vehicle detectors, entrance
ticket dispenser, readers, and the fee computer system.
Additionally we will review minor maintenance steps with the lane equipment that
are routine in nature. Some of these
include installing and loading of the tickets in the entry ticket dispenser, and
changing receipt paper on the fee computer.
Additional training segments are
always available from Associated Time & Parking Controls either at our offices,
or on-site for any personnel that need to be acquainted with the operations of
the system.
These additional training segments are not part of the initial costs, and
would be quoted separately at the Customer’s request.
Example Parking System Training
Agenda
System
Introduction
Training
Objectives
Training
Documentation
Barrier Operating
Manual.
Ticket Dispenser Operating Manual.
Fee Computer
Operating Manual.
Ticket Validators
Operating Manual.
Smart Cartridge
Operating Manual.
Access System
Operating Manual.
IV.
System Overview
Equipment
demonstration.
System start up
and operations.
Badge
initialization and processing steps.
Fee Computer basic
programming.
System Summary. |